Tender / Quotation Notices

GPA on behalf of the Government of the Hong Kong Special Administrative Region of the People’s Republic of China invites quotation from all the interested licensed estate agents (hereinafter referred to as “the bidders”) for rendering estate agency services for leasing out surplus Government quarters.

The bidders shall read the Quotation Notice, Quotation Form, the Form of Estate Agency Agreement and all the following information carefully before submitting a quotation.

Typhoon / Black Rainstorm Arrangement:
In case tropical cyclone warning signal No. 8 or above is hoisted, or a black rainstorm warning signal or “extreme conditions after super typhoons” announced by the Government is/are in force at any time between 9:00 a.m. and 12:00 noon on 9^th June 2023, the quotation closing time will be postponed to 12:00 noon on the first working day (a working day means Monday to Friday other than a day which is a general holiday by virtue of the General Holidays Ordinance (Cap. 149)) after the tropical cyclone warning signal No. 8 is lowered, or the black rainstorm warning signal or the “extreme conditions after super typhoons” announced by the Government has/have ceased to be in force. In case of blockage of the public access to the location of the Specified Quotation Box at any time between 9:00 a.m. and 12:00 noon on 9^th June 2023, the Government will announce extension of the quotation closing time until further notice. Following removal of the blockage, the Government will announce the extended quotation closing time as soon as practicable. The above announcements will be made on the website of Government Property Agency (http://www.gpa.gov.hk).

Submission without clear reference to the Quotation Reference Number(s) will not be accepted.

(a) GPA is not bound to accept the lowest quotation or any quotation submitted and reserves the right to negotiate with any bidder on its quotation and/or the terms and conditions of the contract. GPA shall have the right to appoint more than one Agent to act as his/her non-exclusive estate agent for leasing any of the properties listed in Annex A to the Form of Agreement.

(b) It is hereby specifically declared by the Government that any statement, whether oral or written, made and any action taken by any Government officer in response to any enquiry made by a prospective bidder shall be for guidance and reference purposes only. Any such statement shall not be deemed to form part of this Quotation Notice and any such statement or action shall not and shall not be deemed to amplify, alter, negate, waive or otherwise vary any of the terms and conditions as set out in this Quotation Notice, the Quotation Form or the Form of Agreement.

(c) Details of the award of the successful bidders will be published on this website. GPA reserves the right to announce the quotation result without the need to seek the prior agreement of the successful bidders.

(d) Any information or other communications from GPA to the bidders shall be deemed to be received (i) if sent by post, the next business day in Hong Kong immediately after the date of despatch (Hong Kong time); and (ii) if sent by fax or email, when despatched, regardless of whether the bidders have actually received such information or communications (as the case may be).

(e) GPA shall have the absolute right to withdraw this invitation for quotation or cancel this quotation exercise for whatever reasons whether before or after the closing of the quotation. Bidders shall not be entitled to claim any costs, expenses, compensation, losses or damages whatsoever from the Government in connection with the preparation and submission of quotation or the withdrawal of this invitation for quotation or cancellation of this quotation exercise.

(f) All quotations submitted shall remain valid for 90 days from the Closing Date of the quotation and shall remain binding upon the bidders and may be accepted by GPA at any time up to the expiry of the said validity period. GPA will only consider and assess all quotations submitted which comply with all the terms and conditions of the Quotation Notice.

Purpose of Collection: The personal data provided in connection with this application will be used by GPA for communication relating to quotation matter.

Transfer of Data: The personal data you provide in connection with this application may be disclosed to other Government departments for the purpose of consideration of other tenders or quotations by the Government at any time.

Access of Personal Data: The bidders have the right of access and correction with respect to personal data as provided for in Sections 18 and 22, and Principle 6 of Schedule 1 of the Personal Data (Privacy) Ordinance (Cap.486). The right of access includes the right to obtain a copy of the personal data supplied by and belonging to the relevant bidders.